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Staff Bookings

Room bookings - for staff

Features of this service at Luton Library

  • Keyless entry – ID card 7 PIN swipe entry
  • Pre booking up to two weeks in advance
  • On the spot booking/access if room is available
  • Available 24/7
  • Booking automatically cancelled if more than 10 minutes late

How to Book

All bookings for Luton Library are done on line up to two weeks ahead via

You will need your staff ID number to generate the booking (including the "x"). University staff can book any of the rooms listed below or any of the rooms listed in the student offer

On the first page of the booking process follow the screen prompts

  1. Your Library Card Number – type the number on your ID card – including the X – in the box
  2. Select room type – click on the down arrow and choose from:

Cloud Deck (L607)
Staff Teaching Rooms (3)

  1. Select booking date -  click on date in list
  2. Click “Continue”

Select Booking for “Name of room” on “date” is Page two of the booking process

Where appropriate using the correct column for the room you require click in the cell for the start time you want. A dialogue box will prompt “Do you want to make a booking here” click OK and go on to click in any subsequent time slot cells required. For example if you'd like to book 13.00 - 16.00 - click the 13.00 - 14.00 cell. “Do you want to make a booking here”  - click yes. Repeat for 14.00 - 15.00 and 15.00 - 16.00.

Then click on confirm. The request is processed and a PIN number for your booking will be displayed -  it will also be emailed to you.

You must swipe in within 10 mins of the start time of your booking or you will lose it.
If the room is empty you may swipe in up to 15 mins before your session is scheduled to start. 

On the day of your booking swipe the kiosk (black box with display screen near the room's door) with you ID card follow the on screen instructions to type in your PIN number and you will be given access.

Please remember if you are more than 10 minutes late your booking will be cancelled.If you no longer need your room booking, please cancel it via selecting the "View/Cancel Existing Booking" button.

Bookable Room details at Luton Library

Type of room



Staff Teaching Rooms

3 available

Large screen and PCs for audiences between 15 – 20 people

Teaching Room 2: L106 20 capacity, 4 plectrum table arrangements with four large screen PCS per table, 2 presenter screens, lectern has PC / Visualiser, collaborative software 2 glass boards

Teaching Room 3: L107 20 capacity, 20 push down PCs on circular tables, 2 presenter screens, lectern has PC / Visualiser. 2 glass boards

Teaching Room 4: L108 15 capacity, 15 student PCs on rectangular tables, 1 screen, lectern has PC / Visualiser

Large group room

Capacity 26 people

Cloud Deck (L607), 26 capacity. Minimum of 10 people per booking. No lectern.

Flexible tabling with table top power

Terms and Conditions

  1. The bookable rooms detailed above in the Luton Library, may be booked by University of Bedfordshire staff only
  2. These library facilities may be booked for use by groups of a minimum of 4 people and their respective maximum number.
  3. Bookings can be made a maximum of 2 weeks in advance at
  4. There is a staff allowance of a maximum of 7 hours of bookings per week per person.
  5. Block bookings are not permitted
  6. Do not leave personal belongings unattended.
  7. Chairs and tables are provided in the room – do not bring in extra seats from other parts of the Library
  8. Catering is only allowed in the Cloud Deck (L607) only. Catering trolleys must be removed from the library after the booked session.
  9. Drinks may be taken into any of the training rooms. As an option lunches may be delivered to the     ground floor café.
  10. Customers are asked to leave room clean and tidy and furniture as per room layout
  11. The person making the booking is responsible for all losses and damages
  12. Learning Resources hope staff enjoy using this space. Learning Resources welcome any                 suggestions for improvement. Please complete Tell Us online or postcards or email                   
University of Bedfordshire

Library Services» Using the Library » Bookings » Staff Bookings