Features of this service at Luton campus library

• Keyless entry – ID card & PIN swipe entry
• Pre booking up to two weeks in advance
• On the spot booking/access if room is available
• Available during library opening hours
• Booking is automatically cancelled if more than 10 minutes late

How to book a room

You will need your staff ID number to make a booking.

Visit: bookaroom.beds.ac.uk

1. In the ‘Your Library Card Number’ box, type your staff ID card number (including the "x").
2. In the ‘Select room type’ box, choose which room would suit your needs. Details about room capacities and facilities are below.
3. Select booking date and click “Continue”.
4. A new page will appear displaying booking times for the room.
5. Click in the box you want your booking to start.
6. A dialogue box will display asking, “Do you want to select this time slot?”
7. Click ‘ok’ and continue to do this for each hour you would like your booking to continue.
8. Click on "Confirm". The page will now display booking confirmation details including a 4-digit PIN number, which you will need to enter the room on the day of your booking.

It’s a good idea to take a note of it, although it will be contained in a confirmation email sent to your staff email address.

A staff member can book up to 7 hours per week. Bookings are only available in hourly time slots.

On the day of your booking:

• You must swipe in within 10 mins of the start time, or the booking will be cancelled.
• If the room is empty you can swipe in up to 15 minutes before your booking is scheduled to start.
• Swipe the kiosk (black box with display screen near the room's door) with your ID card. Follow the on-screen instructions to type in the PIN number and the door will open.
• If you no longer need your room booking, please cancel it via bookaroom.beds.ac.uk. Select the "View/Cancel Existing Booking" button.

Bookable room details at Luton campus library

Level 1

L106 - capacity of 20 people

• A webcam, 4 plectrum table arrangements with four large screen PCS per table, 2 presenter screens, lectern has PC / Visualiser, collaborative software, 2 glass boards.

L107 - capacity of 20 people

• A webcam, 20 push down PCs on circular tables, 2 presenter screens, lectern has PC / Visualiser, 2 glass boards.

L108 - capacity of 15 people

• 15 student PCs on rectangular bench style tables, 1 screen, lectern has PC / Visualiser

Level 6

L607 - (Cloud Deck) Capacity of 26 people. We ask for a minimum occupancy of 10 people per booking.

• Flexible tabling with tabletop power
• A mobile screen and laptop are available on request. Please email library services when you make your booking.
• If you would like the AV trolley, please email carly.ramirezherelle@beds.ac.uk when you make your booking.

Terms and Conditions

1. The bookable rooms detailed above in Luton campus library can be booked by University of Bedfordshire staff only.
2. These library facilities can be booked for use by groups of a minimum of 4 people and their respective maximum number.
3. Bookings can be made a maximum of 2 weeks in advance at bookaroom.beds.ac.uk
4. There is a staff allowance of a maximum of 7 hours of bookings per week per person.
5. Block bookings are not permitted.
6. Please do not leave personal belongings unattended.
7. Chairs and tables are provided in the rooms. Please do not bring in additional furniture from other areas of the library.
8. Catering is allowed in the Cloud Deck (L607) only. Catering trolleys must be removed from the library after the booked session.
9. Drinks can be taken into any of the rooms.
10. Please can we ask that the rooms are left clean and tidy ready for the next booking.
11. The person making the booking is responsible for all losses and damages.
12. Library Services hope staff enjoy using this space. We welcome any suggestions for improvement. Please email carly.ramirez-herelle@beds.ac.uk